At Newman we respect the dignity and worth of each individual and this includes the way we treat personal information. We want you to understand what personal information we collect, why we collect it, what we do with it, how we keep your personal information safe, and your individual rights. This Privacy Notice is for those who provide their name and contact details so they can be invited to participate in further research, receive information about the publication of the research, or if it is indicated in the research, the chance to gain a reward as a thank you for their participation.
Who are we?
For research carried out on behalf of Newman University (Genners Lane, Birmingham, B32 3NT), Newman University is the data controller.
What type of personal data is collected?
You might provide us with your name and contact details e.g. phone number(s), email address and / or postal address. The legal basis for using this personal information is ‘public task’ as carrying out research is one of the core functions of a university as a public body.
How will the personal information be used and how long is it kept?
We may use your personal information to invite you to contribute to further relevant research (for example, focus groups), to contact you with information including the publication of the research, or if it is indicated in the research, to administrate a reward system. We keep your personal information only for as long as it is necessary to complete these purposes, which will vary depending on the situation. When this time has been reached, the personal information is securely destroyed.
Your personal data will not be used for any automatic decision making or profiling.
Who can access my personal data and will they share my personal data with anyone?
Your personal data will only be accessible to the relevant researchers. Hard copies of personal information are kept in a secure location and personal data stored electronically is held securely on servers in the EU or, if the storing organisation is part of the EU-US Privacy Shield, in the USA.
Your personal information will not be shared with anyone else unless we believe someone’s life is in danger or we believe we are compelled to by law.
What rights do I have regarding my personal data?
You have the right to correct or update your personal data at any time. If you wish to update or correct any of your personal data please contact the researcher. If you cannot contact them please email the Data Protection Officer (email@example.com). You have the right to receive a copy of your personal data. You may have the right to have your personal information deleted, the right to restrict processing, the right to object and / or the right to data portability. Follow the links to find out whether those rights apply in these circumstances. To do any of those things, or if you have followed the links but would like clarification, please get in touch with the relevant researcher. If you are not able to contact them please email our Data Protection Officer using firstname.lastname@example.org or by post Newman University, Genners Lane, Birmingham, B32 3NT.
You have the right to lodge a complaint with the Information Commissioners Office about the handling of your personal data and can find out more about this on their website https://ico.org.uk/concerns/handling/
Where can I get more information?
To read Newman University’s Data Protection Policy please click here.
To read about data protection law in the UK please click https://ico.org.uk/your-data-matters/