Privacy Notice – ‘My Career’ Employers

Privacy Notice – ‘My Career’ Employers

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Last Updated: June 29th 2020

My Career is the platform Newman University Careers Service uses to allow employers to post their opportunities and for students and graduates to search for opportunities. From this one place you can manage all aspects of your vacancies quickly and easily. You will be able to post, edit, reactivate and extend current and past vacancies. It is a free service to promote your opportunities directly with Newman University.

Registering your organisation provides many benefits. For example you will be able to:

  • Enhance your organisation’s profile and visibility at Newman University to employability staff and Newman University students and graduates.
  • Advertise suitable opportunities including graduate vacancies, work placements, part-time work, and volunteering via our online jobs board.
  • Register and attend relevant and suitable events.

In order to promote an opportunity to our students and graduates, you must sign up to and agree to the conditions of  My Career. Please note Newman University reserves the right not to publish opportunities that do not fit in with our policies and ethos. For more information and to read our Employer Liaison Policy you can see what opportunities for employers  we provide.

You will have an Employer Profile where you can add your details and the organisation details.

Once registered and approved you can post your vacancy where you will be required to fill out information regarding the opportunity. Once you post the opportunity a member of the careers team will check to see it meets our guidelines and will approve your opportunity if appropriate. If we invite you to attend any events, clear instructions and further details will be given to you.

How do I access ‘My Career’ and what is in my Employer Profile?

Your registration request will be processed as soon as possible and you will receive an email once your registration has been approved with details on how to login and you will be able to post vacancies, which will be approved by the careers team if appropriate. You will be able to control your area and set preferences, edit your vacancy details and will be able to control how long you wish to post the vacancy for. If we invite you to events, you will be able to access information through your area.

Newman University Careers Service is the data controller and GTI is the data processor. This simply means that Newman University Careers Service determines the purpose and means of the processing of your personal data and GTI processes the data on behalf of Newman University Careers Service.

By using My Career you are agreeing to the careers service and wider employability team having access to your contact details. If appropriate we may also pass details on to relevant subject areas across the institution who may be able to offer you other ways to work with the institution to fulfil your needs. If you sign up to an event, we will give you further details. Students, graduates, careers staff and the wider employability team at Newman University will be able to access your organisation information.

Why is it being collected?

Our lawful basis for processing this data is legitimate interests. This means that it is in our interests as a University to ensure students receive high quality careers education, information, advice and guidance in order to enhance their employability during their studies and for 3 years after graduation. It is also in our interest to work efficiently and effectively to ensure employers receive a high quality service and can promote appropriate opportunities to our students and graduates. By processing the data it allows you to manage your vacancies/opportunities in one place, attend events, and allows Newman University Careers Service to provide a high quality, interactive service. It also allows us to complete anonymised statistical reports, send you information you have requested, invite you to events and send you evaluations to continually improve the services on offer to you. We would also like you to let us know if you fill a vacancy/opportunity as a result of using our service.

How will it be used?

The careers team, wider employability team and relevant academic departments will have access to your details. Students, graduates and wider staff will have access to your organisation details only and any information you put in the vacancy/opportunity details. We use your data to:

  • Promote your organisation across the institution
  • Enable you to keep an employer area to add, edit and monitor vacancies.
  • Produce statistical reports to monitor usage of the service and continually improve the services on offer to both employers and students/graduates
  • Send information you have requested
  • Send you evaluations/ask for feedback to continually improve the services on offer to employers, students and graduates.

Who will it be shared with?

We will never share your personal data with students or graduates, only the personal data you disclose on the vacancy opportunity which students and graduates can see. Your personal details will be shared within the careers team, wider employability team and relevant staff members (where appropriate to meet your vacancy needs).

How long will it be stored?

Once you have created an employer profile you will continue to be on our system as a contact until you remove your details, request them to be deleted or we deem it appropriate to remove you. You should do this by emailing:  It is up to you to specify how long you keep your vacancies active. If you have not posted any opportunities for 3 years on our system, delete your contact details if appropriate.

What rights does my organisation have about its information on My Career?

You have the right to correct or update your personal data at any time, in fact we would love you to do so. You can update your details on your My Career area. You also have the right to restrict the processing of your data, to have your personal data erased or to object to your information being on My Career. You have the right to data portability. This means that if you request it, we will provide you with a copy of the information you have provided to us so that you can transfer it to another data controller. We will provide it to you in a structured, commonly used and machine-readable format (e.g. csv file). To do any of these things please log into your My Career area or email

You have the right to see what personal data we have about you. You can see your organisation’s information held by My Career by logging onto the My Career employer area. If you have any questions please contact or you are also welcome to contact our Data Protection Officer by email or by post: Newman University Genners Lane, Birmingham, B32 3NT.

You have the right to lodge a complaint with the Information Commissioners Office and can find out more about this on their website

Where can I get more information?

Newman University Privacy and Cookies information

Newman University Data Protection Policy

Information Commissioner’s Office (the regulator’s) website

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