At Newman we respect the dignity and worth of each individual and this includes the way we treat personal information. This Privacy Notice is meant to help you understand what data we collect, why we collect it, what we do with it, how we keep your personal data safe, and your individual rights over your personal data.
Who are we?
Newman University (Genners Lane, Birmingham, B32 3NT) is registered as a data controller with the Information Commissioner and you are welcome to contact our Data Protection Officer by emailing email@example.com or by post.
What type of personal data is collected?
When you carry out a transaction through the Newman Univeristy online store you create an account run by the online store provider WPM Education. WPM Education are the payment processors. You can read WPM Education’s privacy notice here www.wpmeducation.com/policies/privacy-policy/. Newman University only receives the necessary personal data to carry out the transaction: name, payment amount, product purchased, card type and last four digits of card. The legal basis for using this personal information is contract (which means the processing is necessary for the performance of a contract with you or in order to take steps at your request to enter into a contract).
Any time we collect ‘special category personal data’ we will ask for your consent and will not collect or use the information if you do not provide consent. This includes information about your health (including mental health), race, ethnic origin, religion, sexual orientation, political opinions, philosophical beliefs, trade union membership, genetic data and biometric data.
How will the personal information be used and how long is it kept?
We will use your personal information to carry out the transaction i.e. be able to verify with the relevant department that payment has been received for the product you are purchasing. We keep your personal information provided for processing the payment for the current accounting year plus 6 years. We will keep special category data (e.g. disability or dietary requirements) until up to a month after the event to allow for an event review to have taken place where necessary. When this time has been reached, the personal information is securely destroyed.
Who can access my personal data and will they share my personal data with anyone?
Your personal data will only be accessible to relevant Finance Staff. Hard copies of personal information are kept in a secure location and personal data stored electronically is on our secure IT network whose servers are located within the EU.
We do not share the personal data you have provided for these purposes with any other organisations outside of Newman University unless we believe someone’s life is in danger or we believe we are compelled to by law.
What rights do I have regarding my personal data?
You have the right to correct or update your personal data at any time. If you are unable to correct this within the online store, please contact the Finance Team for advice. For personal information you have provided us consent to use, you have the right to withdraw your consent at any time. You may have the right to have your personal information deleted, the right to restrict processing, the right to object and / or the right to data portability. Follow the links to find out whether those rights apply in these circumstances. To do any of those things or if you have followed the links but would like clarification please email firstname.lastname@example.org
You have the right to see the personal data we hold about you. We recommend you use our online form. All information about how to request your data can be found on our dedicated web page. You can also contact our Data Protection Officer by email email@example.com or by post Newman University, Genners Lane, Birmingham, B32 3NT.
Data protection law also gives you rights regarding ‘automated individual decision-making and profiling’ and withdrawing your consent. However Newman University does not carry out any ‘automated individual decision-making and profiling’ and the processing of personal data in the online store is on the legal basis of ‘for the performance of contract’ and not consent, therefore these rights are not relevant to your personal information collected by us in the online store.
You have the right to lodge a complaint with the Information Commissioners Office about the handling of your personal data and can find out more about this on their website https://ico.org.uk/concerns/handling/
Where can I get more information?