Privacy Notice – Newman University Careers Service

Privacy Notice – Newman University Careers Service

At Newman we respect the dignity and worth of each individual and this includes the way we treat personal information. This Privacy Notice is meant to help you understand what data we collect, why we collect it, what we do with it, how we keep your personal data safe, and your individual rights over your personal data.

Who are we?

Newman University (Genners Lane, Birmingham, B32 3NT) is registered as a data controller with the Information Commissioner  and you are welcome to contact our Data Protection Officer by emailing or by post.

What type of personal data is collected by the Careers Service?

Please read the Privacy Notice for Students to know how Newman University process your personal data as a student. This Privacy Notice for Careers Service provides you with more detail about how your personal data is processed when you take advantage of the services offered by the Careers Service which are available to you as a student and for up to 3 years after you graduate.

Attendance/Evaluations and Feedback

The Careers Service processes personal data regarding attendance at events, evaluations, feedback, responses to email requests etc. The lawful basis for this processing will depend on the exact scenario. For each scenario, specific details will be given to the student/graduate/employer or individual involved. Personal data processed for these reasons is only kept for as long as necessary and where appropriate it is anonymised. If you have a specific query regarding the processing of personal data in this category please contact .

Careers Emails

Where relevant, emails sent to members of the Careers team or Careers inbox, may be kept within your My Career profile to help us understand your learning/career journey, your engagement with our services and to improve the service we provide to you.

Careers Awards

The Careers Service runs award programmes. Details of the Newman Volunteering Programme can be read on the Newman Volunteering Programme webpage. Details of how the personal data is processed is on the award forms. Details of the ACE: Award for Careers and Employability can be read on the ACE: Award for Careers and Employability Webpage and details of how your data is processed can be found in the Privacy Notice for the ACE: Award for Careers and Employability.

Careers Registration and Graduation Enrolment

When you take part in Careers registration and the Graduation Enrolment Careers Survey you have the opportunity to provide us with the answers to career-specific questions, which help the Careers Service and wider areas of the institution to provide relevant services and information to you over time. Please read the Privacy Notice for Careers Registration and Privacy Notice for Graduation Enrolment Careers Survey for more information about how your personal data is processed.

My Career

My Career provides students and graduates with a personalised careers portal to manage their careers experience whilst at university and beyond. This is the place to do many things including booking appointments, booking places on workshops and events, accessing job opportunities and resources and completing awards. For more information about how your personal data is processed as part of My Career please read the My Career Student Privacy Notice or the My Career Graduate Privacy Notice.

My Career also provides employers with an opportunity to register as an orgnaisation and post vacancies. Employers are to post, edit, reactivate and extend current and past vacancies and may on occasion have the opportunity to register for events. For more information about how employer personal data is processed by My Career please read the My Career Employer Privacy Notice.


If you choose to use the ShortList.Me video interviewing training facility, your personal data will be processed by ShortList.Me. The personal data is your name, email address, student number and optional phone number, along with the video content that you record. Please read the ShortList.Me Privacy Notice for more information. The personal data will be stored by Newman University Careers Service for up to 12 months and then securely deleted.

Transformation West Midlands

Newman University, the University of Birmingham and University College Birmingham have won a grant from the Office for Students to help boost job opportunities for local graduates in the region. The project is called ‘Transformation West Midlands’ and we will work closely with key employers in the region to help them recruit locally and diversify their workforce. Key to the project is improving the employment outcomes of students from disadvantaged backgrounds, particularly BAME students and those with disabilities. The University of Birmingham is the lead partner and will report to the Office for Students and inform the HE sector on the outcomes of this project. Please read the Transformation West Midlands Privacy Notice for more information about how personal data is processed as part of this project.

Newman University students’ personal data collected through Transformation West Midlands will become part of their My Career profile and used and stored in accordance with that portal. For more information about how your personal data is processed as part of My Career please read the My Career Student Privacy Notice or the My Career Graduate Privacy Notice.

Who can access my personal data and will they share my personal data with anyone?

The privacy notices referenced above provide details of who the personal data is shared with. Hard copies of personal information are kept in a secure location and personal data stored electronically is on our secure IT network whose servers are located within the EU.

What rights do I have regarding my personal data?

If you believe any information we have about you is incorrect or needs updated, please use the methods described in the relevant privacy notice above. If that is not clear please contact explaining what you need correcting or updating. The Careers team may need you to verify your identity in order to make the change.

You may have the right to have your personal information deleted, the right to restrict processing, the right to object and / or the right to data portability. Follow the links to find out whether those rights apply in these circumstances. To do any of those things or if you have followed the links but would like clarification please email

You have the right to see the personal data we hold about you. We recommend you use our online form. All information about how to request your data can be found on our dedicated web page. You can also contact our Data Protection Officer by email or by post Newman University, Genners Lane, Birmingham, B32 3NT.

Data protection law also gives you rights regarding ‘automated individual decision-making and profiling’. However Newman University does not carry out any ‘automated individual decision-making and profiling’ so these rights are not relevant to your personal information collected by us.

You have the right to lodge a complaint with the Information Commissioners Office about the handling of your personal data and can find out more about this on their website

Where can I get more information?

Newman University’s Cookies and Internet Privacy Policy

Newman University’s Data Protection Policy

Newman University’s Data Protection General Information

Newman University’s Careers Service web page

The Information Commissioner’s Office (ICO) information for members of the public  – Your Data Matters website

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