Privacy Notice for the ACE – Award for Careers and Employability

Privacy Notice for the ACE – Award for Careers and Employability

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Last Updated: April 8th 2020

At Newman we respect the dignity and worth of each individual and this includes the way we treat personal information. This Privacy Notice is meant to help you understand what data we collect, why we collect it, what we do with it, how we keep your personal data safe, and your individual rights over your personal data.

Who are we?

Newman University (Genners Lane, Birmingham, B32 3NT) is registered as a data controller with the Information Commissioner and you are welcome to contact our Data Protection Officer by emailing dpo@newman.ac.uk or by post.

What type of personal data is collected?

Please read the Privacy Notice for Students to know how Newman University processes your personal data as a student. To complete the ACE (Award for Careers and Employability), you will need to log into your My Career account: https://mycareer.newman.ac.uk. The award is completed through My Career and involves you submitting pieces of work to be assessed by the careers team in order to gain the different bronze, silver and gold stages of the award. You will also need to submit a piece of work through Panopto.

The lawful basis for processing your personal data is legitimate interests. This means that it is in our interests as a University to ensure you receive high quality careers education, information, advice and guidance in order to enhance your employability and achieve your personal goals. We believe it is also in your interests as a student. By processing the data it allows you to manage your careers award through your My Career account and allows Newman University Careers Service to provide a high quality, interactive service for your benefit.

For more information about how your personal data is stored and processed as part of My Career please read the My Career Student Privacy Notice or the My Career Graduate Privacy Notice.

How will the personal information be used and how long is it kept?

Your personal data from your My Career account and the submission you make to Panopto will be processed in order to accredit your ACE award and for it to appear on your HEAR (Higher Education Achievement Report). All personal data submitted is processed to:

  • Confirm you have completed and passed the elements of the Bronze, Silver and Gold stages of the award you are applying for.
  • To present the information at the validation panel in order to get your accredited award included on your Higher Education Achievement Report (HEAR).
  • To send you an evaluation and ask for feedback on your experience of completing the award.
  • To produce monitoring reports on the impact of the award and benefits of completion.

Your personal information is stored securely on My Career and on our secure IT network whose servers are located within the EU. We will produce reports to be approved at the HEAR validation panels. Hard copies of personal information are kept in a secure location on the S:Drive. The information is accessible to the careers team and shared with relevant staff including the Assessment and Graduation team in order for your award to be validated.

Your personal information is stored and processed in accordance with My Career and student records. For more information about how your personal data is stored and processed as part of My Career please read the My Career Student Privacy Notice or the My Career Graduate Privacy Notice.  Once your award has been validated through the HEAR, we will securely destroy your Panopto submission. Your information is kept by the university so that you can request a copy of the HEAR information as proof of your volunteering and for our administrative and reporting purposes (up to 7 years after graduating from your course).

Who can access my personal data and will they share my personal data with anyone?

As mentioned, the careers team will have access to your personal data through My Career. For more information about how your personal data is stored and processed as part of My Career please read the My Career Student Privacy Notice or the My Career Graduate Privacy Notice.  In order to have your award validated we will also need to share it with the HEAR validation panel.

What rights do I have regarding my personal data?

If you believe any information we have about you is incorrect or needs updating, please use the methods described in the relevant privacy notice above. If that is not clear please contact careers@newman.ac.uk explaining what you need correcting or updating. The Careers team may need you to verify your identity in order to make the change.

You may have the right to have your personal information deleted, the right to restrict processing, the right to object and / or the right to data portability. Follow the links to find out whether those rights apply in these circumstances. To do any of those things or if you have followed the links but would like clarification please email dpo@newman.ac.uk  .

You have the right to see the personal data we hold about you. We recommend you use our online form. All information about how to request your data can be found on our dedicated web page. You can also contact our Data Protection Officer by email dpo@newman.ac.uk or by post Newman University, Genners Lane, Birmingham, B32 3NT.

Data protection law also gives you rights regarding ‘automated individual decision-making and profiling’. However Newman University does not carry out any ‘automated individual decision-making and profiling’ so these rights are not relevant to your personal information collected by us.

You have the right to lodge a complaint with the Information Commissioners Office about the handling of your personal data and can find out more about this on their website https://ico.org.uk/concerns/handling/

Where can I get more information?

Newman University’s Cookies and Internet Privacy Policy

Newman University’s Data Protection Policy

Newman University’s Data Protection General Information

Newman University’s Careers Service web page

The Information Commissioner’s Office (ICO) information for members of the public  – Your Data Matters website

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